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Guide
How do you take your first steps in a company, and what can you always ask us about? Specialists from Tax Service, a Warsaw accounting office, answer these and many other questions.
There is no single, simple answer to this question. Every client is different and requires an individual approach, which is why every offer is tailored to their current needs. Tax Service prepares a quote after analysing the company's needs.
Pricing set individually for your needs.
Accounting is one of the most critical aspects of running a company. Like it or not, there is no escaping numbers and bills. The solution is to put yourself in the hands of specialists who will help you deal with what seems unmanageable.
With the support of an accounting office, both young and experienced entrepreneurs will avoid not only stress but also potential mistakes that can cost them dearly. Ignorance of the law is no excuse. Penalties for failing to meet payment obligations or missing deadlines are high.
The simplicity of the answer may be surprising: anyone. The regulations changed a few years ago, and you no longer need to be a registered accountant to do this work. However, remember that being good with numbers, quick online courses or video tutorials will not replace years of study and experience. A person keeping the accounts must have extensive knowledge of tax and commercial law. Accounting does not end with using a calculator and Excel.
The best solution for people running their own business is to use the services of an accounting office. Thanks to experience, knowledge of the law and quick response to changes in it, a professional accountant can keep the accounts of any company.
To understand how the scope of accounting changes when a business changes from a sole proprietorship to a limited liability company, you need to answer the question of how these legal forms differ.
A person running a sole proprietorship is a natural person and settles taxes on the basis of PIT, i.e. pays personal income tax (the tax on natural persons). A limited liability company is not a natural person but a legal person, so it should settle taxes on the basis of CIT, i.e. pay corporate income tax (the tax on legal persons). This is the most important difference, which opens the way to further differences. Another element that may lead to a different approach to accounting is the possibility of employing staff in a limited company.
The deeper you look into the subject, the more differences you find. And the bigger the company, the harder it gets. That is why it is better to entrust your accounting to specialists such as the Tax Service accounting office.
When hard times come, business owners often face difficult decisions. The hardest is closing the company. However, this is a last resort, and before taking it, it is worth considering other options, such as temporarily suspending the business. A company can be suspended for a period from 30 days up to 2 years.
The suspension of a company must be notified to the National Court Register (KRS). To do this, an application must be submitted via the Court Registers Portal. The data from the application is automatically sent to the relevant institutions (CRP, the national official register of entities of the national economy (REGON), ZUS), and there is no need to submit a separate application to each institution.
Going through the formalities can be difficult and stressful, so when it comes to setting up, suspending or closing a company completely, it is worth turning to experienced people.
In Poland, a limited liability company can be set up in two ways: electronically or in the traditional way, i.e. before a notary. Both methods are still used, although the first is much more popular because it is less complicated and cheaper. Each method has slightly different specifics and steps.
Setting up a company electronically in the S24 system is currently more advantageous for the applicant. This method is much faster than the traditional one and saves a lot of time. In addition, court costs are half as high. This way you can complete all the formalities yourself.
The traditional method requires a notary, who will draw up the articles of association and prepare the application. Such articles are tailored to the client's needs. This process is more expensive and takes longer, but it gives applicants full control and professional care throughout the process.
When the business brings the desired profits and revenue grows, it is worth knowing how to take money out of the company so that you can use it.
It should be stated at the outset: it is not possible to take money out of a company without paying tax. Under Polish law, every cash transaction in this case is subject to tax. What you can consider is which methods of taking money out are the most advantageous and financially safest for the entrepreneur.
There are several methods of taking money out of a limited liability company:
Each method has its pros and cons, so the decision should be well thought out and preferably discussed with someone who knows financial matters, for example an accountant.
There is one more way of getting money out of a company: remuneration paid to shareholders for non-cash services provided to the company. Shareholders who are members of the company's management board and are not employed by it in any capacity can receive remuneration.
What matters here is understanding the cost and the purpose for which it was incurred. If the shareholders do work directly related to the company's business profile, the expense (remuneration) is recognised as a tax-deductible cost if it allows the company to record revenue or creates the possibility of revenue.
The Director of National Tax Information also leans towards this interpretation of the law. In their view, remuneration paid by a limited company to its shareholders for non-cash services provided to it is a tax-deductible cost of that company. Remember also to include an appropriate provision in the articles of association. This is indicated by Article 176 § 1 of the Commercial Companies Code:
Article 176 § 1. If a shareholder is to be obliged to provide recurring non-cash services, the type and scope of such services must be specified in the articles of association.
Limited liability companies settle taxes on the basis of the CIT-8 return (corporate income tax).
The statutory deadline for filing the return is 3 months from the end of the tax year. If the tax year is the calendar year, the CIT-8 return must be filed by 31 March.
A limited liability company can be set up in two ways: electronically or before a notary. The method affects the time from starting the procedures to the official opening of the company.
The electronic method is faster and cheaper. With it, you can set up a company in less than a week. However, if applicants prefer the traditional method, with the help of specialists completing the formalities should not take more than a month.
Changing the name of a company is the same as amending its articles of association, which requires a shareholders' resolution to amend the articles, registration of the change in the National Court Register (KRS) and its announcement in the Court and Commercial Gazette (Monitor Sądowy i Gospodarczy).
The resolution must be filed with the KRS in the form of minutes drawn up by a notary containing the text of the resolution adopted. The application for the change must be submitted electronically on the Court Registers Portal, together with the notarial deed containing the shareholders' resolution amending the articles of association and the new consolidated text of the articles reflecting the changes.
In addition, you must submit proof of payment of the court fee and proof of payment of the fee for the announcement in the Court and Commercial Gazette.
Services
The Tax Service accounting office serves small and large companies. We guide clients through the intricacies of Polish tax law from the very beginning.
Full accounting books and the revenue and expense ledger (KPiR), purchase and sales records, balance sheets and tax returns.
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